What is a deposit specification request in Utrecht?
A **deposit specification request** is a formal request that a tenant in Utrecht can submit to the landlord to obtain a detailed specification of the **deposit** (security deposit) at the end of the tenancy period. This creates transparency regarding deductions for repairs, damage or outstanding rent. It protects tenants against unjustified withholdings and is essential for enforcing your rights.
In the Netherlands, the **Housing Tenancy Act (WoH)** regulates the deposit. The landlord may request a maximum of one month's rent (excluding service charges). In Utrecht, in case of disputes, you can go to the District Court of Midden-Nederland, Vrouwe Justitiaplein 1 or seek free advice at the Juridisch Loket Utrecht, Catharijnesingel 55.
When to submit a deposit specification request in Utrecht?
Useful in Utrecht rental properties in cases of:
- Unexplained deductions: E.g., €400 for 'cleaning' without receipts.
- Unclear damage claims: 'Light wear and tear' without photos or quotes.
- Disputed service charges: Deducting while you only paid bare rent.
- Refusal of repayment: Landlord claims vague reasons without evidence.
Legal basis in Utrecht
Key articles from the **WoH**:
- Art. 7:220 WoH: Deposit max. one month's rent.
- Art. 7:221 WoH: Repayment within a reasonable term, otherwise with interest.
- Art. 7:222 WoH: Landlord must provide a written specification in case of withholding.
The Huurcommissie Utrecht often handles local rental disputes quickly. The Consumers' Association advises always demanding a specification.
Step-by-step guide for deposit specification request Utrecht
- Submit in writing: By registered mail, email or tenant portal. Proof is crucial.
- Set specific requirements:
- Detailed breakdown of deductions.
- Invoices, photos and quotes for damages.
- Calculation based on the tenancy agreement.
- Specify deadline: Max. 14 days for response, in line with Utrecht practice.
- Escalate if necessary: If no response, go to Huurcommissie or District Court of Midden-Nederland. Keep everything!
Sample letter for deposit specification request
Subject: Request for deposit specification – [Address in Utrecht]
Dear [Landlord's name],
I rented [address] until [end date]. You are withholding [amount] from my deposit of €[amount]. I request that you provide within 14 days a full specification with invoices, photos and substantiation in accordance with art. 7:222 WoH.
My bank account number: [IBAN]. If not received, I will report to Huurcommissie Utrecht.
Kind regards,
[Tenant's name]
Extra tips for Utrecht tenants
- Check your contract for Utrecht-specific clauses.
- Consult Juridisch Loket Utrecht (Catharijnesingel 55) for free assistance.
- In emergencies: District Court of Midden-Nederland, Vrouwe Justitiaplein 1, Utrecht.
This way you avoid unnecessary stress when leaving your Utrecht rental property!