Deadlines and Timeframes for Service Charge Statements in Utrecht

In Utrecht, landlords must send the service charge statement within a reasonable period after the end of the service year, typically within six months. An extension requires valid justification, such as in the case of complex apartment buildings in Kanaleneiland or Overvecht; otherwise, the right to settlement lapses. Tenants in Utrecht have three months after receipt to provide comments. Advance payments remain advances and do not constitute a final statement without a detailed breakdown. If the statement is provided too late, tenants in Utrecht may offset the advance payments against the rent. The Supreme Court recently ruled that a 'reasonable period' depends on circumstances but rarely exceeds one year—relevant for Utrecht tenants in listed buildings along the Oudegracht. Always retain proof of payment. Missed the deadline? Contact the Rent Tribunal, which handles many Utrecht cases concerning service charges in student housing or social housing properties. Exceeding the deadline results in the statute of limitations applying to claims, and landlords may not demand a recalculation after two years. This protects Utrecht tenants from prolonged uncertainty, particularly in a tight rental market. Local tip: For free advice on deadlines, consult the Municipality of Utrecht or the Dutch Tenants' Association (Woonbond) Utrecht. Record the dates of advance payments and request an annual overview through Utrecht tenants' interest organizations. This helps prevent disputes and surprises in neighborhoods like Zuilen or Lombok. These rules promote fair settlements in the Domstad.