What is a final inspection protocol for a rental property in Utrecht?
A final inspection protocol is a formal document drawn up during the handover inspection of a rental property in Utrecht at the end of the tenancy period. It records the condition of the property, including any damage or signs of wear. This protocol protects both tenant and landlord against disputes over repair costs or the security deposit. In Utrecht, it is often used by housing associations such as Portaal or SSW.
Legal basis of the final inspection protocol in Utrecht
Although not explicitly included in legislation, the final inspection protocol derives from the Civil Code Book 7, Title 3 (Tenancy Law). The tenant must return the property in Utrecht in its original state, excluding normal wear and tear. The landlord must provide a habitable property. Local practices in Utrecht strictly follow these rules.
The General Tenancy Conditions Act (AHV) requires the landlord to document the condition of the property at the start and end. In Utrecht, the protocol serves as crucial evidence, especially in Rent Tribunal proceedings.
When does the final inspection in Utrecht take place?
The inspection takes place upon vacating the property, ideally immediately after the move-out date. In Utrecht, this can be scheduled flexibly, for example with housing association properties in Kanaleneiland or Overvecht, to minimize vacancy.
Steps in the Utrecht process
- Schedule appointment: Parties in Utrecht arrange the inspection via email, app, or phone. Written confirmation is recommended.
- Conduct inspection: Landlord or inspector thoroughly checks the property; tenant must be present.
- Draw up protocol: Recording with detailed notes, photos, and sometimes measurements.
- Approve: Both parties sign; disputes are resolved on the spot.
What does a final inspection protocol in Utrecht contain?
Standard elements in Utrecht protocols:
- Party details: Names, addresses, and contacts of tenant and landlord.
- Time and place: Exact date and address in Utrecht.
- Property condition: Comprehensive description, compared to the initial inspection.
- Visual evidence: Photos, videos, or diagrams.
- Signatures: Signed by both parties to confirm agreement.
Practical examples in Utrecht
Two Utrecht cases:
Example 1: Normal wear and tear
Situation: Lisa rented an apartment in Zuilen for a year. Final inspection shows minor floor wear and wall discoloration due to light exposure.
Solution: No costs for Lisa; protocol rules out dispute, in line with Utrecht standards.
Example 2: Damage caused by tenant
Situation: Tom caused a hole in the kitchen cabinet in a property on Amsterdamsestraatweg due to negligence.
Solution: Protocol documents this with photos; Tom pays €250 repair from security deposit. In case of dispute: Rechtbank Midden-Nederland, Vrouwe Justitiaplein 1, Utrecht or advice via Juridisch Loket Utrecht, Catharijnesingel 55.
Extra tips for Utrecht
Consult the Rent Tribunal Utrecht for disputes. Always keep a copy of the protocol.