Sample Letters for Mutual Consent Rental Termination in Utrecht

{"introduction":"When terminating a rental agreement by mutual consent in Utrecht, a correctly drafted letter is crucial, particularly given the stringent requirements of the Utrecht rental market. Below are tailored sample letters for tenants and landlords in Utrecht.","letters":[{"type":"Tenant to Landlord","content":"Dear Sir/Madam,\n\nI propose to terminate the rental agreement for my property in Utrecht by mutual consent as of [date]. I will vacate the property in a clean condition in accordance with Utrecht’s handover standards. I will record the meter readings (gas, water, electricity) and share them via the Utrecht Energy Centre if necessary. Please confirm your agreement within 7 days."},{"type":"Landlord to Tenant","content":"Dear Tenant,\n\nI agree to the termination of your rental agreement for the property in Utrecht as of [date]. The handover will be conducted in accordance with the official handover report of the Municipality of Utrecht. The deposit, minus any service costs and outstanding Owners’ Association (VvE) contributions, will be refunded within 14 days. For any questions, please contact the Utrecht Tenants’ Association."}],"instructions":["Both letters must be signed, duplicated, and include the termination date, specific handover conditions (such as cleaning in accordance with Utrecht guidelines), and full contact details, including the address in Utrecht.","Send the letters via registered mail or through the Utrecht digital postal service for legal proof.","Adjust the letters for local circumstances, such as relocation cost compensation via the Utrecht Social Support Act (Wmo) desk or cancellation of parking permits."],"legalCompliance":"These templates comply with Article 7:271 of the Dutch Civil Code (BW) and take into account Utrecht-specific regulations, such as the advice from the Utrecht Rent Team, to prevent misunderstandings.","advice":"Use these templates as a basis, but consult the Utrecht Legal Counter or a notary for complex situations.","example3":{"type":"Joint Declaration","content":"We, [names and addresses in Utrecht], hereby declare the termination of the rental agreement by mutual consent as of [date] without any claims, including the settlement of utility costs via Liander Utrecht."},"conclusion":"This approach ensures legal certainty in Utrecht’s competitive rental market."}