Do you want to request information from the government in Utrecht? Discover how to successfully submit a Woo request and what the procedure entails.
Preparation for your request
Before submitting a Woo request in Utrecht:
- Make clear which data you need
- Find out which government body in Utrecht holds the information
- Check if the information is already publicly available
What must your request contain?
A complete Woo request includes:
- Your personal details and contact information
- The name of the government body in Utrecht
- A detailed description of the desired information
- The specific subject or file
- If relevant, a specific period
Tips for a successful request
| Tip | Explanation |
|---|---|
| Formulate precisely | A clear question speeds up the process |
| Specify the theme | Mention a concrete subject instead of 'everything' |
| Limit the period | For example 'data from 2022' |
| Keep it manageable | Too general requests are often rejected |
How to submit it in Utrecht?
- Send it by post to the relevant body
- Use email if accepted
- Via the online form on the Municipality of Utrecht website
What happens after submission?
- You will receive confirmation of receipt
- The standard response period is 4 weeks (extension to 6 weeks possible)
- In complex cases, it may take longer
- You will receive a decision, possibly with the requested documents
Frequently asked questions about Woo requests in Utrecht
Is a reason for my request mandatory?
No, you do not need to provide motivation. Everyone may request government information.
Will I always receive all documents?
Not automatically. The government may refuse information based on statutory exceptions.
What if there is no response?
If the deadline expires, you can send a reminder or consider legal steps.
Practical questions about Woo requests
How detailed must my request be?
Be as specific as possible. Avoid vague descriptions such as 'all documents about a project'. For example, indicate that you are seeking 'correspondence between the Municipality of Utrecht and a supplier in 2023'. This helps with quick processing.
Why are requests sometimes rejected?
Rejection may occur if the information is already public, privacy-sensitive, or if disclosure poses risks. Too vague or extensive requests are also often refused. Always request a written explanation for rejection.
Can I submit a request anonymously?
No, you must provide your identity. Anonymous requests are not processed. However, you can request that your details be kept confidential in disclosed documents.
What if I dispute the decision?
You can file an objection with the body in Utrecht within 6 weeks. If the objection is rejected, you can proceed to the District Court of Midden-Nederland (Vrouwe Justitiaplein 1, Utrecht).
How long does a response take?
Normally within 4 weeks, with possible 2-week extension. If no response, you can contact them or file a complaint.
Are there costs associated with a request?
Usually free. In exceptional cases, such as high copying costs, a contribution may be requested. This will be notified in advance.
Can I request information about private individuals?
Yes, but privacy-sensitive data is generally not disclosed. You can request information about procedures or decisions involving third parties.
Need help?
For legal advice, you can go to the Juridisch Loket Utrecht, Catharijnesingel 55.